WiSec'26 is supported by DFG, which allows us to offers a limited number of travel grants for attendees who have a PhD already (requirement by DFG). In addition, you need to have registered and co-authored an accepted paper in the conference. These grants are awarded on a competitive basis and are intended to reimburse travel expenses. Only expenses made after acceptance by the travel grant can be reimbursed.

• To apply for a travel grant, please complete and submit this form.

Terms & Conditions for WiSec 2026 Travel Grants

Travel grants related to WiSec conference participation can be applied for by registered participants who hold a doctoral degree as per the regulations of the sponsoring party, the German Research Foundation (DFG). Only costs for travel and accommodation are eligible for reimbursement, but not the participation fees raised for the conference attendance. As a general rule, the costs for travel and accommodation are reimbursed up to a maximum ceiling amount set by the WiSec conference chairs, and up to the maximum ceiling amounts set by the German federal law for reimbursing travel costs in the public service (“Bundesreisekostengesetz”). If costs exceed these limits, the excess expenses will not be reimbursed.

Eligible costs for travel:

• Public transport such as buses, trains, trams, and other forms of public transit are eligible for reimbursement. For train travel, only economy class can be reimbursed, and seat reservations are also eligible for reimbursement.
• Air travel can only be reimbursed if business or economic reasons outweigh climate concerns. Air travel costs will only be reimbursed if they are not more expensive than the cost of the most economical form of public transportation available for the same trip. Only economy class is eligible for reimbursement; seat reservations are not reimbursed. Costs for oversized or extra baggage are not reimbursable unless they can be justified as relevant to the event.
• Visa-related fees (passport, visa application fees etc.) will not be reimbursed.

Eligible costs for accommodation

Possible forms of accommodation can be hotels, short rental (e.g., Airbnb), student guestrooms, and residence halls etc. Only costs for accommodation will be covered, but not any other extraordinary expenses at hotels etc. (e.g., drinks, fees for gym usage). The current maximum ceiling amount for accommodation costs for Saarbruecken set by the German federal law for reimbursing travel costs in the public service (“Bundesreisekostengesetz”) are 89,- EUR per person and per night (including breakfast).

Reimbursement process

Costs requested for reimbursement must be declared as actual costs as documented by scanned versions of the original invoices, receipts, and tickets. Applicants must keep all original receipts for 6 months. No later than 20 days after the last day of the conference visit, applicants should send a scan of the completed and signed reimbursement form with scanned copies of the original receipts via email to wisec26-org@googlegroups.com. Please provide receipts in EUR (€) currency. Conversion receipts are required for all invoices and receipts issued in currencies other than EUR (€). Please provide invoices and receipts in the Latin writing system. Receipts written in other scripts will not be considered unless accompanied by a translation.